Suggested Cover Letter Format

No two cover letters should look the same. Recruiters see a lot of them, and can tell when they are reading a generic letter. These usually end up filed under "G" (for garbage), so you are much better off personalizing your cover letter for each job you are targeting.

Below is a sample template to help you along. Use it as a guide to craft winning cover letters.

Your address
Date
Contact person
Title
Department
Employer's name
Address

Dear Mr./Mrs./Ms./Dr. (Contact Person):

First paragraph - introduction (2 - 4 sentences)

Establishes the purpose of your letter, attracts attention, and arouses interest.

- State why you are writing by naming the specific position or type of job.

- Tell how you heard about the position/employer and why you are interested in it.

- Insert a brief sentence that gives your degree, major, university, and graduation date.

Second/third paragraph - body (1 - 2 paragraphs, depending on your background)

Generates interest with content by indicating how much employer research you have done and how your skills/background match the employer's needs.

- Indicate how you can help the employer achieve organisational goals in your specialty. Focus on what you can do for them rather than why you want the position.

- Highlight your most significant accomplishments, abilities, and experiences that are specifically relevant to the employer and job requirements. 

- Sell your credentials - your mission is to prove you should be invited to an interview. Make reference to enclosures.

- Do not simply repeat your resume but point out important experiences and key assets - show some of this to demonstrate to the employer your personal qualities which cannot be indicated on a resume.

Fourth paragraph - closing (4 sentences maximum)

States your commitment to action.

- Take the initiative to make clear what happens next - you will be calling to arrange an appointment, and/or ask for additional information.

- State your availability. Let them know if/when you will be in the area.

- Mention that you have an enclosed resume or sample work, if applicable.

- Indicate that you will call to inquire about the possibility of an interview and/or the timing or the selection process.

- Restate contact information so the employer can contact you.

- Thank the employer.

Very truly yours/Sincerely,

Your signature
Your name, typed